At the AES22 conference, the oral and poster presentations are equivalent
in terms of publishing the paper. The presentation type decisions
have been made according to author's preference, reviewer comments and
finally, practicalities related to conference schedule.
Instructions for Oral Presentations
The lecture hall at the HUT Computer Science Building is equipped with
a modern A/V system. Presenters will use a clip-on microphone. A PC
computer is available for showing presentations and playing audio
samples from CDROM or floppy disks. A high speed Internet connection
is included as well. It is also possible for you to give a presentation
with your own PC. A standard CRT/video projector with normal VGA inputs
will be available. You may also show videos (PAL, NTSC not recommended)
from VHS video tape or DVD, or play audio examples from your laptop or
a CD player. If you have any other or special requirements for your
presentation, please do not hesitate to contact us.
Time is very critical in a conference presentation. In the AES 22nd
International Conference, oral presentations start every 30 minutes, and
the schedule must not be delayed by any speaker. You will have 20 to 25
minutes for your presentation. We reserve 2 minutes for switching speakers
and about 3 minutes or more for discussion with the audience. Make sure
that your presentation will not exceed 25 minutes. Otherwise the Session
Chair will have to interrupt you.
Your audience will not be able to learn many new ideas during a 20-minute
presentation. Try to concentrate on a few key points in your presentation,
and express them in a way that is simple and easy to understand. Those who
get very interested in your results can read the details in your paper.
Use viewgraphs or slides to reinforce what you say to your audience. Do not
read from your viewgraphs or from papers. Remember that people cannot read
and listen to you well at the same time. It is best if your slides contain
many figures and diagrams but text very sparingly. Short sentences or lists
with incomplete sentences are quick to read. All text in your slides must
be large enough to be seen from a distance. Avoid using a font size smaller
than 20 points anywhere in your slides, including figures.
For a 20-minute presentation, you should not have more than about 15
viewgraphs or slides. Make them clear and simple enough, so that you can
explain each of them in about 1 minute. Your presentation must be in English.
Try to meet your Session Chair briefly before your session starts. Finally,
make sure that you will be able to stay within the 25 minutes time limit.
To familiarize yourself with the conference venue and facilities, please
visit the conference "Venue"-pages.
Instructions for Poster Presentations
The AES22 poster session starts on Sunday, June 16, 2002 at 12.30 PM. You
need to arrive at your poster 5 minutes before the session starts. In the
beginning of the session, each author can give a 1-minute overview of the
poster. One overhead slide can be used for this purpose.
The poster board dimensions are 119 cm (height) and 84 cm (width), which is
the same as the ISO standard A0 page. You can attach your poster in a
poster board already on Saturday or at latest on Sunday before the session
starts.
Carefully prepare your poster in advance of the conference. There will be
no materials or time to do any preparations during the conference. Your
poster should only cover the main points of your work.
Use figures more than words to describe your work. Nice pictures, colors,
cartoons, and other creative visualization will attract people to your poster.
It is essential to use a LARGE FONT for all text in your poster, also in
figures, because people may need to read it from several meters away. Avoid
using any letters smaller than 1 cm tall. Sans serif fonts, such as Arial
or Helvetica, are easier to read from a distance than serif fonts, like
Times. All text in your poster must be in English.
Rehearse a short presentation - not longer than about 5 minutes - that you
can give to your audience many times during the poster session. People will
also come talk to you and ask questions, so details can be given then. You
should plan to spend the entire poster session (3 hours) at your poster.
You may also bring your laptop computer or a portable CD player and
headphones to demonstrate your work during the poster session.
A small table can be arranged if requested. Loudspeakers are not allowed,
because they will disturb your neighbors. Electricity is not provided in
the poster hall, but a few very long extension cables may be available.
It is best, however, to primarily use batteries if you are using your own
equipment. Visit the Travel guide
for details on electrical plugs in Finland.
There will be a separate demo session in parallel with the AES22
conference. This will allow authors to show software and demonstrations
related to their paper. Watch out for Call for Demos, to be released soon.
To familiarize yourself with the conference venue and facilities, please
visit the conference "Venue"-pages.
If you have any other or special requirements for your presentation, please
do not hesitate to contact us.