AES22 June 15-17, 2002, Espoo, Finland
International Conference on Virtual, Synthetic and Entertainment Audio

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Instructions for Presentations

At the AES22 conference, the oral and poster presentations are equivalent in terms of publishing the paper. The presentation type decisions have been made according to author's preference, reviewer comments and finally, practicalities related to conference schedule.

Instructions for Oral Presentations

The lecture hall at the HUT Computer Science Building is equipped with a modern A/V system. Presenters will use a clip-on microphone. A PC computer is available for showing presentations and playing audio samples from CDROM or floppy disks. A high speed Internet connection is included as well. It is also possible for you to give a presentation with your own PC. A standard CRT/video projector with normal VGA inputs will be available. You may also show videos (PAL, NTSC not recommended) from VHS video tape or DVD, or play audio examples from your laptop or a CD player. If you have any other or special requirements for your presentation, please do not hesitate to contact us.

Time is very critical in a conference presentation. In the AES 22nd International Conference, oral presentations start every 30 minutes, and the schedule must not be delayed by any speaker. You will have 20 to 25 minutes for your presentation. We reserve 2 minutes for switching speakers and about 3 minutes or more for discussion with the audience. Make sure that your presentation will not exceed 25 minutes. Otherwise the Session Chair will have to interrupt you.

Your audience will not be able to learn many new ideas during a 20-minute presentation. Try to concentrate on a few key points in your presentation, and express them in a way that is simple and easy to understand. Those who get very interested in your results can read the details in your paper.

Use viewgraphs or slides to reinforce what you say to your audience. Do not read from your viewgraphs or from papers. Remember that people cannot read and listen to you well at the same time. It is best if your slides contain many figures and diagrams but text very sparingly. Short sentences or lists with incomplete sentences are quick to read. All text in your slides must be large enough to be seen from a distance. Avoid using a font size smaller than 20 points anywhere in your slides, including figures.

For a 20-minute presentation, you should not have more than about 15 viewgraphs or slides. Make them clear and simple enough, so that you can explain each of them in about 1 minute. Your presentation must be in English.

Try to meet your Session Chair briefly before your session starts. Finally, make sure that you will be able to stay within the 25 minutes time limit.

To familiarize yourself with the conference venue and facilities, please visit the conference "Venue"-pages.

Instructions for Poster Presentations

The AES22 poster session starts on Sunday, June 16, 2002 at 12.30 PM. You need to arrive at your poster 5 minutes before the session starts. In the beginning of the session, each author can give a 1-minute overview of the poster. One overhead slide can be used for this purpose.

The poster board dimensions are 119 cm (height) and 84 cm (width), which is the same as the ISO standard A0 page. You can attach your poster in a poster board already on Saturday or at latest on Sunday before the session starts.

Carefully prepare your poster in advance of the conference. There will be no materials or time to do any preparations during the conference. Your poster should only cover the main points of your work.

Use figures more than words to describe your work. Nice pictures, colors, cartoons, and other creative visualization will attract people to your poster.

It is essential to use a LARGE FONT for all text in your poster, also in figures, because people may need to read it from several meters away. Avoid using any letters smaller than 1 cm tall. Sans serif fonts, such as Arial or Helvetica, are easier to read from a distance than serif fonts, like Times. All text in your poster must be in English.

Rehearse a short presentation - not longer than about 5 minutes - that you can give to your audience many times during the poster session. People will also come talk to you and ask questions, so details can be given then. You should plan to spend the entire poster session (3 hours) at your poster.

You may also bring your laptop computer or a portable CD player and headphones to demonstrate your work during the poster session. A small table can be arranged if requested. Loudspeakers are not allowed, because they will disturb your neighbors. Electricity is not provided in the poster hall, but a few very long extension cables may be available. It is best, however, to primarily use batteries if you are using your own equipment. Visit the Travel guide for details on electrical plugs in Finland.

There will be a separate demo session in parallel with the AES22 conference. This will allow authors to show software and demonstrations related to their paper. Watch out for Call for Demos, to be released soon.

To familiarize yourself with the conference venue and facilities, please visit the conference "Venue"-pages.

If you have any other or special requirements for your presentation, please do not hesitate to contact us.

The Audio Engineering Society AES22 Conference Site

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